After installation is complete, you may want to set the machine’s default settings. Refer to the next section if you would like to set or change values. This chapter gives you step-by-step instructions for setting up the machine.
The print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine to the best print quality or best quality of print.
Before you set the altitude value, determine the altitude where you are.
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Ensure that you have installed the printer driver with the provided Printer Software CD.
Double-click the
icon on the Windows task bar (or Notification Area in Linux). You can also click on the status bar in Mac OS X.Click
.Click
> . Select the appropriate value from the dropdown list, and then click .
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To change the language that appears on the display, follow the steps below:
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow to display the language you want.
Press
to save the selection.Press
to return to ready mode.When you set the time and date, they are used in delay fax and delay print. They are printed on reports. If, however, they are not correct, you need to change it for the correct time being.
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If the machine’s power is cut off, you need to reset the correct time and date once the power has been restored. |
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter the correct time and date using left/right arrow or numeric keypad.
Month = 01 to 12,
Day = 01 to 31,
Year = requires four digits,
Hour = 01 to 12,
Minute = 00 to 59,
and you can also select AM or PM.
Press
to save the selection.Press
to return to ready mode.You can set your machine to display the current time using either a 12-hour or 24-hour format.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow to select the other mode and press
.Press
to return to ready mode.Your machine is preset to Copy mode. You can switch this default mode between Fax mode and Copy mode.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow to select the mode you want.
Press
to save the selection.Press
to return to ready mode.You can control the following sounds:
: Turns the key sound or . With this option set to , a tone sounds each time a key is pressed.
: Turns the alarm sound or . With this option set to , an alarm tone sounds when an error occurs or fax communication ends.
: Turns or the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to which means “Common”, the speaker is on until the remote machine answers.
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You can adjust the volume level using . If your machine has a handset, you can adjust the volume level using the handset. |
: Adjusts the ringer volume. For the ringer volume, you can select , , , and .
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until the sound option you want appear and press
.Press the left/right arrow until the desired status or volume for the sound you have selected appears and press
.If necessary, repeat steps 4 through 5 to set other sounds.
Press
to return to ready mode.To adjust the volume using
:Press (Fax) on
the control panel.
Press
. A dial tone sounds from the speaker.Press the left/right arrow until you hear the volume you want.
Press
to save the change and return to ready mode.If your machine has a handset:
Pick up the handset. A dial tone sounds from the earpiece.
Press the left/right arrow until you hear the volume you want.
Press
to save the change and replace the handset.
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You can adjust the speaker volume only when the telephone line is connected. |
As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number.
When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6.
You can enter special characters, such as space, plus sign, and etc. For details, see the below section.
To enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by pressing the left/right arrow button and then press the button labeled with the letter you want. The cursor will move to the right and the next letter will appear on the display.
You can enter a space by pressing 1 twice.
When you have finished entering letters, press
.
Key |
Assigned numbers, letters, or characters |
---|---|
1 |
@ / . ‘ 1 |
2 |
A B C a b c 2 |
3 |
D E F d e f 3 |
4 |
G H I g h i 4 |
5 |
J K L j k l 5 |
6 |
M N O m n o 6 |
7 |
P Q R S p q r s 7 |
8 |
T U V t u v 8 |
9 |
W X Y Z w x y z 9 |
0 |
& + - , 0 |
* |
* |
# |
# |
If you make a mistake while entering a number or name, press the left/right arrow button to delete the last digit or character. Then enter the correct number or character.
With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed dial numbers.To insert a pause, press
at the appropriate place while entering the telephone number. A - appears on the display at the corresponding location.Toner save mode allows your machine to use less toner on each page. Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode, but it reduces print quality.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press
to return to ready mode.
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When PC-printing, you can also turn on or off toner save mode in the printer properties. |
When you are not using the machine for a while, use this feature to save power.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow to select the time you want.
Press
to save the selection.Press
to return to ready mode.You can select the tray and paper you would like to keep using for printing job.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow to select the paper tray you want and press
.Press the left/right arrow to select the paper size you want.
Press
to save the selection.Press
to return to ready mode.Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow to select the paper tray you want and press
.Press the left/right arrow to select the paper type you want.
Press
to save the selection.Press
to return to ready mode.Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
or appears and press .Press the left/right arrow to select the paper tray you want.
Press
to save the selection.Press
to return to ready mode.Click the Windows
menu.For Windows 2000, select
> .For Windows XP/2003, select
.For Windows 2008/Vista, select
> > .For Windows 7, select
> > .For Windows Server 2008 R2, select
> > .Right-click your machine.
For Windows XP/2003/2008/Vista, press
.For Windows 7 and Windows Server 2008 R2, from context menus, select the
.
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If item has ► mark, you can select other printer drivers connected with selected printer. |
Click
tab.Select tray and its options, such as paper size and type.
Press
.
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If you want to use special-sized paper such as a billing paper, select Opening printing preferences). tab > > in the (See |
Macintosh users need to change the default setting manually each time they want to print using other settings.
Open a Macintosh application and select the file you want to print.
Open the
menu and click .Go to
pane.Open the
menu and click .Go to
.Set appropriate tray from which you want to print.
Go to
pane.Set paper type to correspond to the paper loaded in the tray from which you want to print.
Click
to print.When there is no input for a certain period of time, the machine exits the current menu and goes in to the default settings. You can set the amount of time the machine will wait.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter the time using left/right arrow or numeric keypad.
Press
to save the selection.Press
to return to ready mode.