This chapter gives you information about using your machine as a fax machine.
![]() |
|
|
![]() |
|
Supported optional devices and features may differ according to your model. Please check your model name. (See Features by Models). |
Before you send or receive a fax, you need to connect the supplied line cord to the wall jack. Refer to the Quick Install Guide how to make a connection. The method of making a telephone connection is varies from one country to another.
You can send and receive a fax from your computer without going to the machine.
To send a fax from your computer, the
program must be installed. This program will be installed when you installed the printer driver.Open the document to be sent.
Select
from the menu.The
window will be displayed. It may look slightly different depending on your application.Select
from the windowClick
or .Enter the recipients’ numbers and select the option.
If you want to use a cover page, check
.Check
, when the fax delivered to the recipients successfully.Click
.
![]() |
|
For more information about , click . |
If you have installed the printer driver, the Samsung Scan & Fax Manager program is also installed. Start Samsung Scan & Fax Manager program to find out about this program information and the installed driver's condition. Through this program, you can change fax settings and add or delete the folders where faxed documents are saved in your computer.
![]() |
|
The Samsung Scan & Fax Manager program can only be used with the Windows and Macintosh systems. Check if the forwarding a fax to PC is set to :
|
Open the Samsung Scan & Fax Manager.
For Windows, from the Samsung Scan & Fax Manager.
menu, click >Or you can open this program by right clicking the Smart Panel icon in the Windows task bar and selecting the Samsung Scan & Fax Manager.
For Macintosh, from the Smart Panel menu on status bar, click Samsung Scan & Fax Manager.
Select the appropriate machine from the Samsung Scan & Fax Manager.
Click
.Use
to change the fax settings.When setting is done, press
.: You can select whether to use or not.
: You can convert the received faxes to PDF or TIFF.
: Selects location to save the converted faxes.
: Selects file or folder scheme as prefix.
: After receiving the fax, set prints information for the received fax.
: Shows popup window to notify receiving a fax.
This part explains how to send a fax and the special methods of transmission.
![]() |
|
When you place the originals, you can use either the document feeder or the scanner glass (See Loading originals). If the originals are placed on both the document feeder and the scanner glass, the machine will read the originals on the document feeder first, which has higher priority in scanning. |
In some countries, you are required by law to indicate your fax number on any fax you send.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter your name or the company name using the number keypad. You can enter alphanumeric characters using the number keypad, and include special symbols by pressing the 1 button. For details on how to enter alphanumeric characters, see Entering characters using the number keypad.
Press
to save the ID.Press the left/right arrow until
appears and press .Enter your fax number using the number keypad and press
.Press
to return to ready mode.Press (Fax) on
the control panel.
Load originals face up into the document feeder, or place a single original face down on the scanner glass.
(See On the scanner glass or In the document feeder).
Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).
Enter the receiving fax machine’s number.
You can use speed dial numbers, or group dial numbers. For details about storing and searching for a number, see Setting up address book.
Press
on the control panel. The machine starts to scan and send a fax to destinations.
![]() |
|
|
This method is sending a fax using
on the control panel.Press (Fax) on
the control panel.
Load originals face up into the document feeder, or place a single original face down on the scanner glass.
Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).
Press
on the control panel or lift the handset.Enter a fax number using the number keypad on the control panel.
Press
when you hear a high-pitched fax signal from the remote fax machine.
![]() |
|
When you want to cancel a fax job, press at any time while sending. |
When the last page of your original has been sent successfully, the machine beeps and returns to ready mode.
When something goes wrong while sending your fax, an error message appears on the display. For a list of error messages and their meanings, see Understanding display messages. If you receive an error message, press to clear the message and try to send the fax again.
You can set your machine to print a confirmation report automatically each time sending a fax is completed. For further details, see Printing sent fax report automatically.
When the number you have dialed is busy or there is no answer when you send a fax, the machine automatically redials the number every three minutes, up to seven times according to the factory default settings.
When the display shows
, press to redial the number without waiting. To cancel the automatic redialing, press .To change the time interval between redials and the number of redial attempts (See Changing the fax setup options).
To redial the number you called last:
Press
on the control panel.When an original is loaded in the document feeder, the machine automatically begins to send.
If an original is placed on the scanner glass, select
to add another page. Load another original and press . When you have finished, select at the prompt.You can use the Multiple Send feature, which allows you to send a fax to multiple locations. Originals are automatically stored in memory and sent to a remote station. After transmission, the originals are automatically erased from memory. You cannot send a color fax using this feature.
Press (Fax) on
the control panel.
Load originals face up into the document feeder, or place a single original face down on the scanner glass.
Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter the number of the first receiving fax machine and press
.You can press speed dial numbers or select group dial number using Setting up address book.
button. For details, seeEnter the second fax number and press
.The display asks you to enter another fax number to send the document.
To enter more fax numbers, press
when appears and repeat steps 7 and 8. You can add up to 10 destinations.Press
to start storing the scanned original data into memory.
![]() |
|
Once you entered a group dial number, you cannot enter another group dial numbers anymore. |
When you have finished entering fax numbers, press the left/right arrow to select
at the prompt and press .If an original is placed on the scanner glass, select
to add another pages. Load another original and press .When you have finished, select
at the prompt.The machine begins sending the fax to the numbers you entered in the order in which you entered them.
You can set your machine to send a fax at a later time when you will not be present. You cannot send a color fax using this feature.
Press (Fax) on
the control panel.
Load originals face up into the document feeder, or place a single original face down on the scanner glass.
Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter the number of the receiving fax machine and press
.You can press speed dial numbers or select group dial number using Setting up address book.
button. For details, seeThe display asks you to enter another fax number to send the document.
To enter more fax numbers, press
when appears and repeat steps 7. You can add up to 10 destinations.
![]() |
|
Once you entered a group dial number, you cannot enter another group dial numbers anymore. |
When you have finished entering fax numbers, press the left/right arrow to select
at the prompt and press .Enter the job name you want and press OK.
For details on how to enter alphanumeric characters, see Entering characters using the number keypad.
If you do not want to assign a name, skip this step.
Enter the time using the number keypad and press OK.
![]() |
|
If you set a time earlier than the current time, the fax will be sent at that time on the following day. |
The original is scanned into memory before transmission.
If an original is placed on the scanner glass, select
to add another pages. Load another original and press .When you have finished, select
at the prompt.The machine returns to ready mode. The display reminds you that you are in ready mode and that a delayed fax is set.
You can add additional documents to the delayed fax job which is saved in memory.
Load the originals to be added and adjust document settings.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until the fax job you want appears and press
.When you have finished, select
at the prompt. The machine scans the original into memory.Press
to return to ready mode.You can cancel the delayed fax job which is saved in memory.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until the fax job you want appears and press
.Press
when appears.The selected fax is deleted from memory.
Press
to return to ready mode.This function is used when a high priority fax need to be sent ahead of reserved operations. The original is scanned into memory and immediately transmitted when the current operation is finished. In addition, priority transmission will interrupt a sending to multiple destinations between stations (example, when the transmission to station A ends, before transmission to station B begins) or between redial attempts.
Press (Fax) on
the control panel.
Load originals face up into the document feeder, or place a single original face down on the scanner glass.
Adjust the resolution and the darkness to suit your fax needs (See Adjusting the document settings).
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter the number of the receiving fax machine and press
.You can press speed dial numbers or select group dial number using Setting up address book.
button. For details, seeEnter the job name you want and press OK.
The original is scanned into memory before transmission.
If an original is placed on the scanner glass, select
to add another pages. Load another original and press .When you have finished, select
at the prompt.The machine starts to scan and send a fax to destinations.
This part explains how to receive a fax, and the special receiving methods available.
Your machine is preset to
mode at the factory. When you receive a fax, the machine answers the call on a specified number of rings and automatically receives the fax. But if you want to change the Fax mode to another mode, follow the steps below:Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until the fax reception mode you want appears.
: Answers an incoming fax call and immediately goes into the fax reception mode.
: Receives a fax by pressing and then . If your machine has a handset, you can receive a fax by picking up the handset.
: Is for when an answering machine attached to your machine. Your machine answers an incoming call, and the caller can leave a message on the answering machine. If the fax machine senses a fax tone on the line, the machine automatically switches to Fax mode to receive the fax.
Press
to save your selection.Press
to return to ready mode.
![]() |
|
|
You can receive a fax call by pressing a handset, you can answer calls using the handset.
and then pressing when you hear a fax tone from the remote machine. The machine begins receiving a fax. If your machine hasTo change the number of rings, see Changing the fax setup options.
To use this mode, you must attach an answering machine to the EXT socket on the back of your machine (See Rear view).
If the caller leaves a message, the answering machine stores the message as it would normally. If your machine detects a fax tone on the line, it automatically starts to receive the fax.
![]() |
|
|
This feature works best when you are using an extension telephone connected to the EXT socket on the back of your machine. You can receive a fax from someone you are talking to on the extension telephone, without going to the fax machine.
When you receive a call on the extension phone and hear fax tones, press the keys *9* on the extension phone. The machine receives the fax.
Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing *9* once again.
*9* is the remote receive code preset at the factory. The first and the last asterisks are fixed, but you can change the middle number to whatever you wish. For details about changing the code, see Changing the fax setup options
Distinctive Ring is a telephone company service which enables an user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds. This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax machine can learn the ring pattern you designate to be answered. Unless you change it, this ringing pattern will continue to be recognized and answered as a fax call, and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT socket. You can easily suspend or change DRPD at any time.
Before using the DRPD option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up DRPD, you will need another telephone line at your location, or someone available to dial your fax number from outside.
To set up the DRPD mode:
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .appears on the display.
Call your fax number from another telephone. It is not necessary to place the call from a fax machine.
When your machine begins to ring, do not answer the call. The machine requires several rings to learn the pattern.
When the machine completes learning, the display shows
. If the DRPD setup fails, appears.Press OK when DRPD appears and start over from step 6.
![]() |
|
|
You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on secure receiving mode to restrict printing of received faxes when the machine is unattended. In secure receiving mode, all incoming faxes go into memory. When the mode is deactivated, any stored faxes are printed.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter a four-digit password you want to use and press
.
![]() |
|
You can activate secure receiving mode without setting a password, but cannot protect your faxes. |
Re-enter the password to confirm it and press
.Press
to return to ready mode.When a fax is received in secure receiving mode, your machine stores it in memory and shows
to let you know that there is a fax received.Access the
menu by following steps 1 through 4 in “Activating secure receiving mode.”Press the left/right arrow until
appears and press .Enter the four-digit password and press
.The machine prints all of the faxes stored in memory.
Access the
menu by following steps 1 through 4 in “Activating secure receiving mode.”Press the left/right arrow until
appears and press .Enter the four-digit password and press
.The mode is deactivated and the machine prints all faxes stored in memory.
Press
to return to ready mode.Since your machine is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying or printing, your machine stores incoming faxes in its memory. Then, as soon as you finish copying or printing, the machine automatically prints the fax.
Before starting a fax, change the following settings according to your original’s status to get the best quality.
The default document settings produces good results when using typical text-based originals. However, if you send originals that are of poor quality, or contain photographs, you can adjust the resolution to produce a higher quality fax.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until the option you want appears and press
.Press
to return to ready mode.Recommended resolution settings for different original document types are described in the table below:
mode |
recommended for: |
|||
---|---|---|---|---|
|
Originals with normal sized characters. |
|||
Originals containing small characters or thin lines or originals printed using a dot-matrix printer. |
||||
Originals containing extremely fine detail. mode is enabled only if the machine with which you are communicating also supports the Super Fine resolution.
|
||||
Originals containing shades of gray or photographs. |
||||
Originals with colors. Sending a color fax is enabled only if the machine with which you are communicating supports color fax reception and you send the fax manually. In this mode, memory transmission is not available. |
![]() |
|
The resolution setting is applied to the current fax job. To change the default setting, see Change Default. |
You can select the degree of darkness of the original document.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until the option you want appears and press
.Press
to return to ready mode.
![]() |
|
The darkness setting is applied to the current fax job. To change the default setting, see Change Default. |
You can set the machine to forward the received or sent fax to other destination by a fax. If you are out of office but have to receive the fax, this feature may be useful.
You can set the machine to forward every fax you sent to another destination.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter the number of the fax machine to which faxes are to be sent and press
.Press
to return to ready mode.Subsequent sent faxes will be forwarded to the specified fax machine.
With this feature, you can forward every fax you received to another destination. When the machine receives a fax, a fax is stored in the memory then, the machine sends it to the destination you have set.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .To set the machine to print out a fax when fax forwarding has been completed, select
.Enter the number of the fax machine to which faxes are to be sent and press
.Enter the starting time using left/right arrow or numeric keypad and press
.Enter the ending time using left/right arrow or numeric keypad and press
.Press
to return to ready mode.Subsequent received faxes will be forwarded to the specified fax machine.
You can set up
with the fax numbers you use most frequently. Your machine provides you with the following features for setting up :
![]() |
|
Before beginning to store fax numbers, make sure that your machine is in Fax mode. |
You can store up to 200 frequently-used fax numbers in speed dial numbers.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter a speed dial number between 0 and 199 and press
.If an entry is already stored in the number you choose, the display shows the message to allow you to change it. To start over with another speed dial number, press
.Enter the name you want and press
.For details on how to enter alphanumeric characters (See Entering characters using the number keypad).
Enter the fax number you want and press
.Press
to return to ready mode.Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter the speed dial number you want to edit and press
.Change the name and press
.Change the fax number and press
.Press
to return to ready mode.When you are prompted to enter a destination number while sending a fax, enter the speed dial number at which you stored the number you want.
For a one-digit (0-9) speed dial number, press and hold the corresponding digit button on the number keypad.
For a two- or three-digit speed dial number, press the first digit button(s) and then hold down the last digit button.
You can also search through memory for an entry by pressing Address Book (See Searching Address Book for an entry).
If you frequently send the same document to several destinations, you can group these destinations and set them under a group dial number. You can then use a group dial number to send a document to all of the destinations within the group. You can set up to 100 (0 through 99) group dial numbers using the destination’s existing speed dial numbers.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter a group dial number between 0 and 99 and press
.If an entry is already stored in the number you choose, the display shows the message to allow you to change it.
Enter the name you want and press
.For details on how to enter alphanumeric characters (See Entering characters using the number keypad).
Enter the first few letters of the speed dial’s name you want.
Press the left/right arrow until the name and number you want appears and press
.Press
when appears at the prompt.Repeat step 7 to include other speed dial numbers into the group.
When you have finished, press the left/right arrow to select
at the prompt and press .Press
to return to ready mode.Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter the group dial number you want to edit and press
.Enter the name you want to edit and press
.Enter the first few letters of the speed dial’s name you want to add or delete.
Press the left/right arrow until the name and number you want appears and press
.If you entered a new speed dial number,
appears.If you enter a speed dial number stored in the group,
appears.Press
to add or delete the number.Press
when appears to add or delete more numbers and repeat steps 7 and 8.When you have finished, press the left/right arrow to select
at the and press .Press
to return to ready mode.There are two ways to search for a number in memory. You can either scan from A to Z sequentially, or you can search by entering the first letters of the name associated with the number.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until the name and number you want appears. You can search upwards or downwards through the entire memory in alphabetical order.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Enter the first few letters of the name you want.
Press the left/right arrow until the group dial’s name and number you want appears.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until the deleting option you want appears and press
.Press the left/right arrow until the searching method you want appears and press
.Select
to search for an entry by scanning through all entries in .Select
to search for an entry by the first few letters of the name.Press the left/right arrow until the name you want appears and press
.Or, enter the first letters. Press the left/right arrow until the name you want appears and press
.Press
when appears to confirm the deletion.Press
to return to ready mode.You can set the machine to print a report with detailed information about the previous 50 communication operations, including time and dates.
Press (Fax) on
the control panel.
Press
on the control panel.Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press the left/right arrow until
appears and press .Press
to return to ready mode.